What is the Budgets Feature?

The Budgets feature allows teams and organizations to set predefined spending limits for each player, member, or department. For esports teams managing multiple players or for gaming communities handling large-scale merchandise orders, the ability to assign custom budgets ensures that costs stay under control while still allowing for personalization and high-quality designs. Budgets ensure flexibility while maintaining financial oversight.

How Budgets Work

Our Budgets feature is designed to be flexible and easy to use, perfect for gaming-focused organizations. Here's how it works:

1. Set Spending Limits: Administrators can assign specific spending limits to players, departments, or community members. This ensures that each person stays within their allocated budget when designing and purchasing custom apparel or merchandise.

2. Real-Time Budget Tracking: As users shop for items, their remaining budget is updated in real-time. This allows users to see exactly how much they can spend while designing their custom esports jerseys or gaming merch.

3. Budget Alerts: If a user approaches their spending limit, the system will notify them, preventing overspending and helping to manage financial expectations.

4. Customizable Renewal Options: For teams that need recurring budgets-such as annual or seasonal allowances for player uniforms or gear-our system allows for flexible budget renewal, making it easy to manage ongoing expenses for the next tournament or gaming event.

Benefits of Using Budgets

The Budgets feature offers several advantages for managing custom apparel and merchandise spending in corporate settings, businesses, and organizations:

• Financial Control: Maintain full oversight of spending by setting clear budgets for departments, teams, or individual employees.
• Transparency: Users can see their remaining budget as they shop, minimizing the risk of overspending or exceeding financial limits.
• Customization with Limits: Allow employees or teams to personalize their gear while staying within the allocated budget set by the organization.
• Efficiency: Recurring budgets streamline long-term management, ideal for annual employee uniforms or merchandise for seasonal corporate events.

Use Cases for Budgets

Our Budgets feature is versatile enough to support a wide range of corporate apparel needs, from large departments to event-specific merchandise. Here are a few common use cases:

1. Department Allocations

If your company wants to allocate specific apparel budgets to departments or teams, the Budgets feature makes it easy to manage. Department heads can allocate funds for custom apparel or promotional items, ensuring every employee gets what they need without exceeding the overall company budget. Employees can make additional out-of-pocket purchases if they want, but the Budget set by the organization remains capped.

2. Employee Gear

If your employees need branded gear for events, meetings, or day-to-day wear, Budgets ensure that your company covers the cost of their apparel within predefined spending limits. This feature makes it simple for employees to order what they need while staying within the company’s allocated budget.

3. Gift Card Alternative

If your organization holds a contest or incentive program and typically rewards winners with a gift card, consider using a Budget instead. With this method, the budget is only used when the recipient places an order, preventing upfront costs associated with gift cards. Additionally, this approach ensures the recipient uses their balance within your company's store.